Senior Administrator – Trade Compliance – Part Time

Lockheed Martin

Senior Administrator Trade Compliance (Part-Time 20-25 hours)

We have a fantastic opportunity for a Senior Administrator to join our team based in Ampthill, Bedfordshire. This is a part-time role benefitting from our 4xFlex working pattern, suitable for someone looking to work 20-25 hours per week, 5 hours a day Mon – Thu. Those 5 hours a day can be flexible and could suit someone looking to work around school hours. We also support hybrid working so typically 2 days a week in Ampthill and 2 days a week from home (depending on business needs).

This is an exciting opportunity to work within the Defence sector for one of the largest Defence companies in the world, offering ample opportunities for progression and development. This Senior Administrator role is working within the International Trade Compliance team where you will be performing a variety of tasks in support of the team.

The role holder’s main duties and responsibilities include, but are not limited to:

  • Record keeping including export filing, data entry and softcopy reconciling of databases and updating and maintaining journals, ledgers and other records detailing export and import business.
  • General administration and data entry tasks for the International Trade Compliance team.
  • Support licence flow downs.
  • The draft of basic level End User Statements, F680 approvals and draft basic level export licences applications in SPIRE the UK Governments Export Control Joint Unit’s online export licencing system (with supervision).
  • Follow up of trade compliance documents where the initial work has been done and documents/proofs of delivery need chasing or chasing down documents that need to be returned to LMUKA.
  • Support in managing customers records and request updates and renewals where necessary.
  • Aid in creation of presentations, posters, and other collateral to raise awareness of Trade Compliance internally.
  • Review and maintain records for monthly intangible transfer logs.
  • Support the International Trade Compliance team journey for best practice in maintaining compliance and provide ideas and suggestions for improvements to tools and processes.
  • Support the International Trade Compliance team maintain HMRC AEO status.
  • Assist in the preparation of, and support, regulatory and internal audits.
  • Review trade compliance documentation with guidance.
  • Support International Trade Compliance Manager and wider LMUKA business with the screening of Third Parties, suppliers, and customers in the business when necessary.

Essential Skills:

  • Proven experience as a Senior Administrator or related role, ideally with some compliance responsibilities.
  • Customer focused and organised.
  • Good time management skills.
  • Good written and verbal communication skills.
  • Willing to work wherever demand is created.
  • Ability to learn quickly and ability to prioritise workload and manage tasks competently.
  • Able to follow procedures when required.
  • Be proficient with IT applications (i.e., Microsoft packages).
  • Good skill set with data management packages and ability to use spread sheets and databases.
  • An ability to perform multiple administration tasks and prioritise when necessary.
  • Good analytical skills with an aptitude for learning new skills within the International Trade Compliance sector.
  • Problem solving with the ability to formulate workable solutions.
  • Discretion/Latitude – Able to work proactively under general supervision.
  • Be able to communicate well with others and have an attention to detail.
  • You must be able to work independently as well as being an effective & collaborative team player.

Desirable:

  • SharePoint experience to providing day-to-day support, administration, and maintenance for the teams SharePoint environment.
  • Ability to disseminate presentation information to individuals.
  • Generalist knowledge of UK and U.S. Export Control Regulations, including the ITAR and EAR 600 Series within the defence sector.
  • Generalist knowledge in UK Customs procedures.
  • Knowledge – Previous experience in an Export/Shipping department or frequent use and general knowledge of industry practices. Experience in use and application of SAP.

What we offer you

At Lockheed Martin our employees come first and therefore your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment you can expect so much more.

We are an employer in support of and offering Flexible working with the option to also work a 4 day week depending on business requirements, where you have the option of Fridays off. We offer Competitive salaries alongside a flexible holiday entitlement.

Lockheed Martin is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. Diversity and inclusion are fundamental to our culture and reflect our values of doing what’s right, respecting others and performing with excellence. By engaging with all our employees’ diverse talents and experiences every day, we can innovate different and better, creating cutting edge solutions and unparalleled customer value.

We know that diversity of thought leads to better solutions for our customers. Our top priority is finding the best candidate for the job and if you are interested in the position, we’d love to hear how you might contribute to our mission and our team and would encourage you to apply, even if you don’t believe you meet every one of the criteria set out in our job advert. In addition, we are committed to inclusion of all individuals and will make reasonable adjustments to our applications process. If you require assistance or adjustments to participate in the job application or interview process, please contact recruitment@global.lmco.com or call 023 92 458 000.

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