Oregon Secretary of State
- Full Time
Initial Posting Date:
$4,097 – $6,356
Courtroom Clerk (Criminal Arraignments Clerk)
Interviews: will be scheduled within two weeks after the application deadline.
Who we are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD’s efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.
We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.
Benefits to you
We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
The hourly equivalent for this position is $23.64 – $36.67. [OR The annual salary for this position is $49,169 – $76,277.]
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
In this job profile, we offer candidates new to OJD the first two steps of the salary range. You are potentially eligible for a 5% annual increase.
Multnomah County Circuit Court, Oregon’s Fourth Judicial District, is the largest in the State of Oregon. The court has over 320 staff, including 15 hearing referees and 38 judges working in four courtroom facilities in Multnomah County.
The Multnomah County Circuit Court is hiring a Criminal Arraignments Clerk (Courtroom Clerk).
In this role…
Much of your day will be spent working in courtrooms where you will enter information into electronic calendars and case files in real-time, operate recording and video conferencing equipment, and other duties as assigned. You will help people navigate the criminal justice system and let them know their next steps without giving legal advice. You will provide moderate to complex administrative support to the work unit, which has a high-volume caseload. You will accept and record documents filed with the court. You will review documents for accuracy and completeness. You will respond to questions about case process, scheduled court events, and court policies and procedures. You will have frequent strict deadlines. You must maintain despite often high levels of noise, interruption, and distraction.
You will review complex case files for upcoming proceedings, prepare necessary forms, and perform data entry using the court’s electronic system. You will use established guidelines and procedures to perform your work, and you will maintain confidentiality when required. Lastly, you will be expected to answer telephone inquiries and correspondence related to court procedure and case status.
Most importantly, you will be part of our justice system that provides access to justice services to our community and ensures court cases are heard impartially and in a timely manner.
Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.
Application Process Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes , listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
REQUIRED : a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
Instructions for Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
Address the cover letter “To the Hiring Manager.”
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
(These must be evident in your resume or work history.)
The qualified candidate must have at least three (3) years or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Possession of a High School diploma or equivalent.
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
(These must be verifiable.)
Requested Skills and Attributes
(These must be addressed in your cover letter.) Experience using computers and multiple applications to enter and retrieve data and performing a variety of clerical or administrative support tasks in a dynamic business or professional setting.
Experience providing customer service to people who are facing challenging life circumstances, highly stressful situations, trauma, or behavioral health issues.
Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
Ability to maintain tact and professionalism when handling or troubleshooting unexpected issues or events or complex questions, and to understand when to elevate an issue to a supervisor or manager.
Working Conditions This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
Multnomah Circuit Court does not provide parking for courthouse or justice center staff. Flexible spending accounts are available to reimburse parking or transportation costs up to a certain amount each month, if staff elect to have these funds held from their monthly paycheck.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Because of OJD’s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.