CJU Crime & Archive Support Team Clerk – HC614229 (Portsmouth, HAM, GB)


Job Details



Job Title: CJU Crime & Archive Support Team Clerk – HC614229


Location: Alchorne Place, Portsmouth


Salary: Scale 3, £23,121 – £24,462


Hours: 37 hours per week


Contract: Permanent


Closing date: Sunday 14th April 2024 at 23:59 hours

Advert Text


Are experienced in administration and looking for a new, interesting a challenge?


The successful candidate will receive information from hand written or other source documents and input correctly onto computerised databases, ensuring that information is accessible, accurate and up to date.


Key accountabilities include but are not limited to:

1. To complete all relevant admin on all hard copy dealt with files, suspect interview tapes and discs and media items to include but not restricted to CCTV, ABE and BWV in readiness for archiving onto Transearch.

2. To comply with the Management of Police Information (MOPI) Codes of Practice when retaining and disposing of case files, suspect interviews or media information.

3. As designated system operatives, to create and maintain all relevant records in relation to 'Case' entries in accordance with the RMS and Transearch convention, ensuring that the RMS and Transearch databases are effectively maintained in respect of accuracy and quality of data and compliance with the business rules associated with all record.

4.To create Voluntary Attendance Records and Case Files for Police officers and police staff investigators within RMS.

5. To work closely with out partner agencies and officers in processing Criminal Injury Compensation Authority (CICA) applications, Criminal Cases review Commission (CCRC) requests for the preservation and production of case files and related evidence following appeal by the defendant, in processing Forfeiture and Destruction Orders received from the Ministry of Justice and reviewing and completing Pedlar Certificate applications.

6. To answer the telephone, taking messages as necessary, answering general enquires and directing more complex enquires on to appropriates staff to deal with.

7. To maintain as necessary, hard copy filing system within the Department, ensuring that original copies of relevant case papers are available when required and to maintain within the RMS and Transearch ancillary indexing systems for audio and video tapes.


For more information on the role, please, click here.

Essential Qualifications



Educated to QFC Level 2 in English OR work experience deemed to have brought the postholder to a comparable level.



Essential Experience



Experience in a busy office environment involving data entry tasks. Experience in handling information, both manual and computerised. 

Competencies and Personal Qualities

Contact details for an informal discussion



Please, contact the Recruitment Team at police.recruitment@hampshire.police.uk or on 02380451611

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: positive.action@hampshire.pnn.police.uk

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.

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