DSHS BHA Administrative Assistant 3

US Government, Dept. of Social and Health Services

Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join their Office of Forensic Mental Health Services (OFMHS) located in Medical Lake, WA.
 In this role, you will report directly to the principal assistant for the Behavioral Health Administration (BHA), Office of Forensic Mental Health Services (OFMHS) Forensic Evaluator Supervisor located in the Eastern Regional Office. The Forensic Evaluator Supervisor provides leadership and direction for the completion of evaluations to the court under RCW 10.77 and as mandated by Trueblood. This position has delegated responsibility to assign, schedule, coordinate, and ensure the completion of confidential administrative and operational duties for the forensic evaluator supervisor. This position requires independent judgment, strong decision-making and problem-solving skills, and the ability to multi-task in a complex interaction of OFMHS and the judicial system.  Your ability to collaborate will enable you to work closely with interdepartmental staff from across the state to gain knowledge or support that is vital to OFMHS.  This is a great opportunity to join us in our mission of Transforming Lives! 
 Some of what you’ll do:

  • Manage the Forensic Evaluator supervisor calendar, prioritize, arrange, and schedule appointments 
  •  and meetings
  • Maintain and track assignments, ensuring all deadlines and deliverables are met
  • Ensure that all deadlines and deliverable services are met
  • Prepare official communications and documents for the Evaluator Supervisor to include memos, charts, proposals, work instructions, reports, presentations, and official correspondence
  • Coordinate administrative tasks and projects as assigned by the Evaluator Supervisor and ensure that component tasks are delegated and communicated to the staff
  • Independently monitor, assess, and report on the progress of assigned projects
  • Work collaboratively with other staff to ensure office operations are aligned with OFMHS objectives and expectations
  • Establish office standards, protocols, and procedures to ensure that all office goals are met
  • Maintain record and filing system that support and adhere to retention requirements for records
  • Process and prepare new employee hiring requirements in coordination with New Employee Orientation (NEO) OFMHS hiring procedures
  • Provide administrative support for purchasing, equipment management 
  • Monitor, oversee, and order all office supplies & equipment, providing supporting documentation to fiscal staff and maintaining audit requirements
  • Process vendor invoices for payment
  • Track, audit and approve, expenditures, requisitions, vouchers, payroll, and personnel changes for accuracy and compliance with policies and procedures.  

What we’re looking for

  • Strong organization and administrative skills
  • Passion to engage in meaningful work that contributes to healing, justice, and organizational improvements
  • Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions
  • Ability to independently manage time and tasks
  • Strong sense of customer service and team orientation
  • Advanced experience using Word, Excel, PowerPoint, Outlook, PowerPoint, Access, Publisher, Visio, and internet applications

Who should apply?
Professionals with a High School Diploma or GED and three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting.  Formal education may substitute for work experience.

Completed applications will include:

  • A letter of interest 
  • Current chronological resume
  • Three professional references

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Note: Per Governor Inslee’s Proclamation 21-14  (Download PDF reader) State employees must be fully vaccinated. Your vaccine status will be verified at New Employee Orientation. Please note medical or religious accommodation may be available, once an offer of employment is made. 

If you have questions about job number 13246, contact Adrian Alegria at adrian.alegria@dshs.wa.gov 

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